Chairman

The Chairman is ultimately responsible for the project, supported by the User Director, Operations Director and Supplier Director. The Chairman has to ensure that the project is value for money, ensuring a cost-conscious approach to the project, balancing the demands of Business, User and Supplier.

Throughout the project the Chairman 'owns' the Business Case.

Specific Responsibilities

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Ensure that a tolerance is set for the project in the Project Directive

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Authorise Customer expenditure and set stage tolerances

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Approve the End Project Report and Lessons Learned Report

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Brief corporate or programme management about project progress

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Organise and chair Project Board Meetings

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Recommend future action on the project to corporate or programme management if the project tolerance is exceeded

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Approve the sending of the notification of project closure to corporate or programme management.

The Chairman is responsible for overall business assurance of the project, i.e. that it remains on target to deliver products that will achieve the expected business benefits, and the project will complete within its agreed tolerances for budget and schedule. Business assurance covers:

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Validation and monitoring of the Business Case against external events and against project progress

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Keeping the project in line with Customer strategies

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Monitoring project finance on behalf of the Customer

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Monitoring the business risks to ensure that these are kept under control

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Monitoring any Supplier and contractor payments

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Monitoring changes to the Project Plan to see if there is any impact on the needs of the business or the project Business Case

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Assessing the impact of potential changes on the Business Case and Project Plan

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Constraining User and Supplier excesses

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Informing the project of any changes caused by a programme of which the project is part (this responsibility may be transferred if there is other programme representation on the Project Management Team)

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Monitoring stage and project progress against the agreed tolerances.

If the project warrants it, the Chairman may delegate some responsibility for the above business assurance functions.