Appointing a Project Board Chairman and a Project Manager
Overview
To
get anything done in the project you need a decision-maker and someone to undertake
the planning.
Before
Initiation of the project can begin, there must be a plan for that Initiation
work, and the Project
Board has to be appointed to approve the plan.
The
objectives of this process are to:
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|
Identify the Chairman from the
project's stakeholders |
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|
Identify the Project Manager
most appropriate for the project |
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|
Confirm their
availability, their acceptance of these roles, and their commitment to carry
them out |
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|
Appoint them to their respective
roles. |
A
pre-requisite of this first process is the existence and availability of a Project Directive. Because this
is the process that precedes the whole of the project, it will be very variable
in application, depending particularly on the quality of the Project Directive information.
The following steps will be involved:
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Ratify the key elements
of the Project Directive |
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Establish any missing
information |
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Identify candidates for
Chairman and Project
Manager |
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|
Establish the
responsibilities for each role |
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Appoint Chairman |
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Appoint Project Manager |
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Confirm appointments via
agreement to job definitions by corporate or programme management and
appointees. |
The
Project Directive should
indicate the general type of project, its size and complexity and its political
and business sensitivity. This information will help to identify appropriate
candidates for the Project
Manager role.
There
may be a draft Project Plan included in the Project Directive from earlier
work. This would give an idea of the timeframe of the project, useful when
confirming the availability of people to fill the roles.
If
the project is part of a programme, the Programme Director will appoint the Chairman and possibly the Project Manager
as well.
Corporate
or programme management.
|
Management information |
Usage |
Explanation |
|
Input |
The trigger for the Project |
|
|
Project Board Chairman and Project Manager appointments |
Output |
Agreed job definitions for the Chairman and Project Manager |
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If the project is part of
a Programme, will the Programme Manager take the project Chairman role on the Project Board? |
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Does the proposed Chairman have the
financial and functional authority necessary to support the project adequately? |
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Has the availability of
candidates been measured against any forecast duration of the project to
ensure that individuals are available for as much of the project as possible? |
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Are any candidates likely
to change jobs in the near future in a direction that would remove them from
the project? If so, has this information been taken into consideration when
making the appointments? |
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Do the appointees have
the skills and knowledge required to undertake their tasks? |