Appointing a Project Management Team

Overview

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An essential for a well-run project is that every individual involved in the management of the project understands and agrees:

 

*         Who is accountable to whom for what 

 

*         Who is responsible for what

 

*         What the reporting and communication lines are.

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There must be agreement and acceptance by every one of their roles and responsibilities.

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There should be no gaps in responsibilities once the roles have been tailored; someone should be clearly responsible for each given management aspect.

Context

Having created a design for the Project Management Team, this now needs discussion and agreement with the individuals identified.

Process Description

The objectives of the process are to:

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Appoint people to:

 

*         The Project Board

 

*         Project Assurance (where appropriate) 

 

*         Team Management

 

*         Project support (where appropriate)

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Ensure that these individuals understand their roles and responsibilities in the management and support of the project

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Ensure that the individuals are actively committed to carrying out their roles and responsibilities

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Confirm the reporting and communication lines.

These objectives are met by a process of consultation and discussion with all the people involved and, if necessary, their management.

As agreement is reached with Project Board members on their roles, thoughts on the delegation of any of their assurance responsibilities may change from the Project Management Team design. This may lead to a redesign and a further round of appointments or role modifications.

For any assurance or support personnel appointed, the Project Manager needs to confirm what their availability to the project will be.

Responsibilities

The Chairman is responsible for the appointments, assisted and advised by the Project Manager. The Chairman will have to liaise with corporate or programme management to identify the appropriate personnel and negotiate for their availability.

Information Needs

Management information

Usage

Explanation

Project Management Team structure

Input

Identification of the planned allocation of roles

Agreed job definitions

Output

Roles tailored to the project and the individual

Updated Project Management Team structure

Output

Appointed and confirmed Project Management Team

Key Criteria

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Did final agreement on job definitions cause any transfer or change of responsibilities that has an impact on another job?