Overview
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An essential for a well-run project is that every individual involved in the management of the project understands and agrees: |
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Who is accountable to whom for what |
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Who is responsible for what |
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What the reporting and communication lines are. |
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There must be agreement and acceptance by every one of their roles and responsibilities. |
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There should be no gaps in responsibilities once the roles have been tailored; someone should be clearly responsible for each given management aspect. |
Having
created a design for the Project Management Team, this now needs discussion and
agreement with the individuals identified.
The
objectives of the process are to:
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Appoint people to: |
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Project Assurance (where appropriate) |
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Team Management |
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Project support (where appropriate) |
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Ensure that these individuals understand their roles and responsibilities in the management and support of the project |
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Ensure that the individuals are actively committed to carrying out their roles and responsibilities |
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Confirm the reporting and communication lines. |
These
objectives are met by a process of consultation and discussion with all the people
involved and, if necessary, their management.
As
agreement is reached with Project Board
members on their roles, thoughts on the delegation of any of their assurance
responsibilities may change from the Project Management Team design. This may
lead to a redesign and a further round of appointments or role modifications.
For
any assurance or support personnel appointed, the Project Manager
needs to confirm what their availability to the project will be.
The
Chairman is responsible
for the appointments, assisted and advised by the Project Manager.
The Chairman will have
to liaise with corporate or programme management to identify the appropriate personnel
and negotiate for their availability.
Management information |
Usage |
Explanation |
Project Management Team structure |
Input |
Identification of the planned allocation of roles |
Agreed job definitions |
Output |
Roles tailored to the project and the individual |
Updated Project Management Team structure |
Output |
Appointed and confirmed Project Management Team |
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Did final agreement on job definitions cause any transfer or change of responsibilities that has an impact on another job? |