Group Leader Responsibilities
This document defines the responsibilities to be assumed by each group leader. It is a generic document, and so does not define the specific areas of responsibility of individual group leaders.
Reporting Hierarchy
Group leaders in general shall report from a line management aspect to Vice President or Director level. There is no hierarchy across group leaders, and no hierarchical structure to other departments or groups, e.g. Finance, Human resources, Administration.
Specific Responsibilities
Line Management
Group leaders shall be responsible for daily line management of their group. This includes, but is not limited to:-
- Staff attendance recording and reporting
- Monitoring of individual staff deadlines
Setting of Group Goals
The Group Leader shall
- Ensure that overall group goals are agreed with their manager before any new project or work area is embarked upon. The undertaking of a new project (see project management below), or area of work is typically a new Group Goal, but other goals, such as efficiency issues, or staffing issues are also included.
- Ensure that the goals agreed are written down, and fully understood by all parties.
- Ensure that the scope of work and responsibilities is clearly defined, and specifically that areas which are to be excluded from their area of responsibility are documented.
- Ensure that the appropriate resources (see budget and staffing below) are available to achieve the agreed goals.
Management Of Group Goals
The Group Leader shall:-
- Manage the individual issues of team members with respect to the group goals. This shall entail taking any action they have authority to do, or reporting the problem promptly to their manager for resolution.
- Manage the resources to ensure that Group Goals are achieved.
- Meet regularly (weekly or bi-weekly) with their manager to ensure that Group Goals are being met.
Setting of Individual Goals.
The Group Leader shall:-
- Define goals for individuals to achieve group goals
Management of Individual Goals.
The Group Leader shall:-
- Meet regularly with each team member (daily or bi-daily) to ensure that Individual Goals are being met.
Management of Budget.
The Group Leader shall:-
- Agree the budget with their manager for to fulfil Group Goals
- Monitor budget expenditure
- Report any budget overrun expectations or anomaly to their manager.
Staffing.
The Group Leader shall:-
- Agree the staffing levels necessary to fulfil Group Goals with their manager
- Define Job Specifications for any posts needed to be filled
- Perform candidate selection for staff allocated in conjunction with Human Resources.
- Perform day to day staff management for all allocated staff. This includes, but is not limited to:
- Staff selection
- Staff attendance management
- Management of staff vacation (including ensuring that necessary cover is always available)
Project Management
The Group Leader is not necessarily the staff member who is selected to be
project manager for every project undertaken by his group. If he is, then he shall also perform the responsibilities of a
project manager (defined elsewhere in the
PROMISE Project Management Manual). The Group Leader shall however, for each project allocated to his area:-
- Agree what projects are to be undertaken by the group with his manager
- Agree the deliverables for each project with his manager
- Agree the budget for each project with his manager
- Agree the resources for each project with his manager
- Agree the schedule for each project with his manager
- Agree the staffing for each project with his manager
- Ensure that each project is executed in accordance with the
PROMISE
Project Management Manual